SOBRE A OPORTUNIDADE<\/p>\n
We are looking for a Project Support Officer to provide front-office, administrative and project support across multiple projects and portfolios in the defence and international security sector. This is an on-site opportunity based in Mons, Belgium, within a structured and security-sensitive environment.<\/p>\n
O QUE VAI FAZER<\/p>\n
– Provide administrative and front-office support across multiple projects and portfolios.
\n– Support project planning, scheduling, budgeting, expense tracking and reporting activities.
\n– Maintain project plans, portals, document libraries, SharePoint sites and information registers.
\n– Prepare presentations, project documentation, Statements of Work and stakeholder reports.
\n– Assist with resource planning, onboarding, allocation, monitoring and coordination with resource management teams.
\n– Organise meetings, appointments, travel arrangements, agendas and meeting minutes.
\n– Provide administrative guidance on processes, tools and procedures.
\n– Deliver basic user training on administrative or project support processes when required.
\n– Manage customer and stakeholder communications through email, phone and other communication channels.
\n– Support risk management, change management, lessons learned and project performance monitoring.
\n– Maintain Standard Operating Procedures, office policies and documentation.
\n– Ensure administrative work follows security and information management standards.
\n– Perform additional administrative and project support activities required for effective delivery.<\/p>\n
O QUE PROCURAMOS<\/p>\n
– 5 to 7 years of experience supporting projects, portfolios or business administration in a professional environment.
\n– Bachelor’s degree in Business Administration, Finance, Economics, Human Resources or a related field, or equivalent relevant experience.
\n– Strong experience with project planning, scheduling, reporting, budgeting and project management tools.
\n– Experience managing documentation, records, SharePoint content, document libraries and information registers.
\n– Experience supporting resource planning, onboarding and coordination activities.
\n– Advanced Microsoft Excel skills and strong proficiency with Microsoft Office tools.
\n– Excellent organisational, communication and stakeholder management skills.
\n– Ability to manage multiple priorities, work independently and deliver high-quality administrative support.
\n– Excellent written and spoken English.
\n– Active Secret-level security clearance valid for the engagement.
\n– Availability to work 100% on-site in Mons, Belgium.<\/p>\n
COMPET\u00caNCIAS PROFISSIONAIS<\/p>\n
– Front-office support
\n– Project administration
\n– Project coordination
\n– Project planning
\n– Project scheduling
\n– Budgeting support
\n– Expense tracking
\n– Project reporting
\n– Resource planning support
\n– Onboarding coordination
\n– Stakeholder communication
\n– Risk management support
\n– Change management support
\n– Lessons learned coordination
\n– Project performance monitoring
\n– Document control
\n– Information management
\n– Standard Operating Procedures
\n– Statements of Work
\n– Microsoft Excel
\n– Microsoft Word
\n– Microsoft PowerPoint
\n– Microsoft Outlook
\n– Microsoft Teams
\n– MS Project
\n– ServiceNow
\n– SharePoint<\/p>\n
Desej\u00e1vel<\/p>\n
– Experience supporting projects in secure or regulated environments.
\n– Experience providing basic user guidance or process training.
\n– Familiarity with ISO 9001 or information security best practices.<\/p>\n
TRANSPAR\u00caNCIA DE COMPENSA\u00c7\u00c3O<\/p>\n
Base salary range: EUR 18 000 – EUR 32 000 gross\/year
\nCompensa\u00e7\u00e3o total: at\u00e9 39 000 EUR\/ano
\nRelocation package available<\/p>\n
O QUE OFERECEMOS<\/p>\n
– A culture where every professional is a Builder, contributing with ownership, responsibility and impact.
\n– An environment based on Honesty, Mutual Support and Agility, with transparent communication and collaborative delivery.
\n– Continuous learning and certification support throughout your journey.
\n– Upskilling opportunities in quality management, information security and cybersecurity best practices where relevant to your role.
\n– Private health insurance from your first day, with optional family extension.
\n– Confidential mental health support through specialised partner services.
\n– Flexibility whenever the role and project context allow it.
\n– Family support measures, including childcare vouchers.
\n– Community moments, shared milestones and close leadership presence.<\/p>\n
Igualdade de Oportunidades<\/p>\n
Hexa promotes equal opportunity and inclusive recruitment practices, aligned with the principles of the Portuguese Diversity Charter. We welcome different backgrounds, experiences and perspectives, and we assess candidates based on competencies, experience, responsibility and role requirements.<\/p>\n
HEXA LIFE<\/p>\n
At Hexa, life as a Builder means contributing to work that matters while being part of a community built on trust, support and continuous improvement. We value people who take ownership, learn with others, adapt with purpose and help build strong solutions and professional relationships over time.<\/p>","protected":false},"excerpt":{"rendered":"
17126 \u00b7 mondeeuropebelgique \u00b7 -1 \u00b7 Open<\/p>","protected":false},"featured_media":0,"template":"","meta":{"_acf_changed":false,"boond_id":"6790","boond_reference":"17126","boond_place":"mondeeuropebelgique","boond_place_label":"mondeeuropebelgique","boond_state":12,"boond_state_label":"Open","boond_start_date":"immediate","boond_closing_date":"2026-07-17","boond_answer_date":"2026-07-06","boond_duration":255,"boond_raw_description":"ABOUT THE OPPORTUNITY\n\nWe are looking for a Project Support Officer to provide front-office, administrative and project support across multiple projects and portfolios in the defence and international security sector. This is an on-site opportunity based in Mons, Belgium, within a structured and security-sensitive environment.\n\nWHAT YOU WILL DO\n\n- Provide administrative and front-office support across multiple projects and portfolios.\n- Support project planning, scheduling, budgeting, expense tracking and reporting activities.\n- Maintain project plans, portals, document libraries, SharePoint sites and information registers.\n- Prepare presentations, project documentation, Statements of Work and stakeholder reports.\n- Assist with resource planning, onboarding, allocation, monitoring and coordination with resource management teams.\n- Organise meetings, appointments, travel arrangements, agendas and meeting minutes.\n- Provide administrative guidance on processes, tools and procedures.\n- Deliver basic user training on administrative or project support processes when required.\n- Manage customer and stakeholder communications through email, phone and other communication channels.\n- Support risk management, change management, lessons learned and project performance monitoring.\n- Maintain Standard Operating Procedures, office policies and documentation.\n- Ensure administrative work follows security and information management standards.\n- Perform additional administrative and project support activities required for effective delivery.\n\nWHAT WE ARE LOOKING FOR\n\n- 5 to 7 years of experience supporting projects, portfolios or business administration in a professional environment.\n- Bachelor's degree in Business Administration, Finance, Economics, Human Resources or a related field, or equivalent relevant experience.\n- Strong experience with project planning, scheduling, reporting, budgeting and project management tools.\n- Experience managing documentation, records, SharePoint content, document libraries and information registers.\n- Experience supporting resource planning, onboarding and coordination activities.\n- Advanced Microsoft Excel skills and strong proficiency with Microsoft Office tools.\n- Excellent organisational, communication and stakeholder management skills.\n- Ability to manage multiple priorities, work independently and deliver high-quality administrative support.\n- Excellent written and spoken English.\n- Active Secret-level security clearance valid for the engagement.\n- Availability to work 100% on-site in Mons, Belgium.\n\nPROFESSIONAL SKILLS\n\n- Front-office support\n- Project administration\n- Project coordination\n- Project planning\n- Project scheduling\n- Budgeting support\n- Expense tracking\n- Project reporting\n- Resource planning support\n- Onboarding coordination\n- Stakeholder communication\n- Risk management support\n- Change management support\n- Lessons learned coordination\n- Project performance monitoring\n- Document control\n- Information management\n- Standard Operating Procedures\n- Statements of Work\n- Microsoft Excel\n- Microsoft Word\n- Microsoft PowerPoint\n- Microsoft Outlook\n- Microsoft Teams\n- MS Project\n- ServiceNow\n- SharePoint\n\nNICE TO HAVE\n\n- Experience supporting projects in secure or regulated environments.\n- Experience providing basic user guidance or process training.\n- Familiarity with ISO 9001 or information security best practices.\n\nCOMPENSATION TRANSPARENCY\n\nBase salary range: EUR 18 000 - EUR 32 000 gross\/year\nTotal compensation: up to EUR 39 000\/year\nRelocation package available\n\nWHAT WE OFFER\n\n- A culture where every professional is a Builder, contributing with ownership, responsibility and impact.\n- An environment based on Honesty, Mutual Support and Agility, with transparent communication and collaborative delivery.\n- Continuous learning and certification support throughout your journey.\n- Upskilling opportunities in quality management, information security and cybersecurity best practices where relevant to your role.\n- Private health insurance from your first day, with optional family extension.\n- Confidential mental health support through specialised partner services.\n- Flexibility whenever the role and project context allow it.\n- Family support measures, including childcare vouchers.\n- Community moments, shared milestones and close leadership presence.\n\nEQUAL OPPORTUNITY\n\nHexa promotes equal opportunity and inclusive recruitment practices, aligned with the principles of the Portuguese Diversity Charter. We welcome different backgrounds, experiences and perspectives, and we assess candidates based on competencies, experience, responsibility and role requirements.\n\nHEXA LIFE\n\nAt Hexa, life as a Builder means contributing to work that matters while being part of a community built on trust, support and continuous improvement. We value people who take ownership, learn with others, adapt with purpose and help build strong solutions and professional relationships over time.","boond_criteria":"","boond_expertise_area":"-1","boond_is_visible":true,"boond_created_at":"2026-07-06T16:17:35+0200","boond_created_ts":1783347455,"boond_updated_at":"2026-07-08T10:21:08+0200","boond_type_of":1,"boond_mode":1,"boond_active_positionings":0,"boond_manager_id":"17497","boond_agency_id":"1","boond_agency_label":"Hexa Consulting","boond_pole_id":"1","job_location":"mondeeuropebelgique","job_contract":"-1","job_business_unit":"Hexa Consulting","job_seniority":"Senior","job_title_without_seniority":"Project Support Officer","job_remote_url":"","job_source":"boond","manatal_hash":"","manatal_status":"","job_last_synced_at":"2026-07-14 22:53:28"},"class_list":["post-6574","company_job","type-company_job","status-publish","hentry"],"blocksy_meta":[],"acf":[],"_links":{"self":[{"href":"https:\/\/www.hexa-group.pt\/pt\/wp-json\/wp\/v2\/company_job\/6574","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.hexa-group.pt\/pt\/wp-json\/wp\/v2\/company_job"}],"about":[{"href":"https:\/\/www.hexa-group.pt\/pt\/wp-json\/wp\/v2\/types\/company_job"}],"version-history":[{"count":1,"href":"https:\/\/www.hexa-group.pt\/pt\/wp-json\/wp\/v2\/company_job\/6574\/revisions"}],"predecessor-version":[{"id":6591,"href":"https:\/\/www.hexa-group.pt\/pt\/wp-json\/wp\/v2\/company_job\/6574\/revisions\/6591"}],"wp:attachment":[{"href":"https:\/\/www.hexa-group.pt\/pt\/wp-json\/wp\/v2\/media?parent=6574"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}